Duplicate Item Detection

Prevent duplicate items from entering your system

Innovative and non-intrusive, Duplicate Item Detection will examine items to isolate duplicate items at any point in the bank’s payments processing workflow. Duplicate Item Detection reviews each item’s codeline and image file size and examines for duplicate items against previous deposits for a time frame set by the bank. After the duplicate detection process is complete, the results will be compared to a threshold parameter defined by the bank. Files that exceed the threshold allowance will be suspended for further decisioning. After decisioning, items that are confirmed to be true duplicates will be flagged on the output file for downstream adjustments.Integrating with Software Earnings’ OnTrac application, Duplicate Item Detection provides a notification Email for both the customer and internal bank personnel (optional).

Essential Validation:

Duplicate Item Detection can be utilized at any point in the bank’s payments processing workflow to detect and decision potential duplicate items. Because of this, our solution provides a much-needed defense to minimize the negative impact duplicate check deposits cause through double posting.

Much Needed Defense:

Every day, banks receive electronic deposit files. These incoming X9 deposit files and other electronic file formats have produced an array of variables for banks to monitor, manage, and report. Due to the extensive variety of deposit files, today’s banks need a centralized duplicate item detection solution. Without essential validation, these files are not ready for ingestion into the bank’s payments system. Adding a duplicate item detection solution to banks’ payments processing systems reduce the risk of unauthorized duplicate items being processed.

Review and Validate:

Duplicate Item Detection re views each item’s codeline and image file size and examines for duplicate items against previous deposits for a time frame set by the bank. After the duplicate detection process is complete, the results will be compared to a threshold parameter defined by the bank. Files that exceed the threshold allowance will be suspended for further decisioning. This will allow the bank to take immediate decisive action. If the results fall below the threshold, the suspect items will either be subjected to item level decisioning by bank personnel or by automated decisioning rules. After decisioning, items that are confirmed to be true duplicates will be flagged on the output file for downstream adjustments.

Benefits:

When integrated with Software Earnings’ OnTrac application, Duplicate Item Detection provides a notification e-mail for both the customer and internal bank personnel. A GUI, drill-down dashboard presents activity views in detailed configurations. OnTrac is available as a smartphone app.

Duplicate Item Detection System Highlights

  • Detects duplicate items across multiple input files for multiple days
  • Ingests incoming X9.37, X9.100-180, and X9.100-187 files
  • Validation rules
    • Single item review and decisioning
    • Automated decisioning rules
    • Item Codeline
    • Image File Size
  • Allows decisioning of files and items that fail validation
  • Builds audit trails and reports
  • Outputs multiple X9 formats — X9.37, X9.100-180, and X9.100-187 files for further bank processing
  • Sends notifications and confirmation e-mail
    • (Optional when integrated with Software Earnings’ OnTrac application)
  • Daily summary report for processed and rejected files
  • Browser-based intranet monitoring/message console
  • Includes exclusion codeline feature